Archive for February, 2012

Why go to the office, when the office can come to you?

Wednesday, February 29th, 2012

scheduling softwareThe daily grind of getting up, commuting to the office and spending every day enclosed by four walls is becoming a thing of the past. Today, instead of going to the office, the office comes to you.

It is, of course, all about technology, and the technology is all about a new era where virtual networks collide with real networks housed in the workplace.

Using software as a service (SaaS), solutions are delivered from remote data centres to portable devices that have limitations in the processing power, storage capacity and battery life. With cloud computing used through web browsers anywhere, anyplace, anytime, files are accessed and normal ‘office’ work carried out on the train, in a coffee shop, or anywhere you like.

Meanwhile, the person on the move uses scheduling software like Rendezvous Workspace to book meeting rooms, hoteling and hot desking, car parks, catering, video conferencing, telepresence and AV – all from potentially anywhere in the world.

Five years ago, no one had heard of social networks. Now, they are part of everyday life, not just for pleasure, but in business too. One large organisation, using web discussion forums rather than email to ask questions within a 100,000-plus global workforce, found that some of the most useful responses came from unknown respondents – far more productive than asking similar questions of a small workforce bound by the reality of traditional office space.

In the coming decade, the line between virtual and real workspace will become ever more blurred. Getting people to work effectively together will be key to success. Productivity of people will drive change. With mobile and social media booming, it has become so easy to connect to the right people, whether for work-related issues or through advertising. And for the new generation growing up in the digital era, that can only lead to improved productivity.





Effortlessly manage meetings on the move on the iPad

Thursday, February 16th, 2012

Businessman using Workspace Mobile Scheduling SoftwareWhen Apple announced the iPad in early 2010, some wondered what it was, or what use it would be. Was it a new type of laptop, or was it something completely different? It turned out to be the latter, and on the day it first became available in April that year, it sold 300,000 units. By May, that figure was up to 1,000,000. By June 2011 the figure was more like 25,000,000.

Now in its second incarnation as the iPad 2, the tablet has become indispensable to today’s mobile generation – and not just for playing games, sending emails or surfing the net. According to a recent IDG Connect survey, 51% of managers with iPads said they always used one at work, another 40% sometimes did and 79% of respondents added that they used an iPad for business outside the office.

A perfect example of iPad integration into the workplace can be seen in the way it has become an integral part of Rendezvous Workspace, the scheduling software from NFS Technology Group.

Rendezvous Workspace streamlines scheduling processes for rooms and resources, enabling the booking of meeting rooms, hoteling and hot desking, car parks, catering, video conferencing, telepresence and AV.

Now, with the new iPad-based Workspace Mobile solution it is possible for staff on the move to check and amend meeting schedule bookings and all attendant resources. The module is based around the intuitive iPad graphical user interface, making it much more flexible than a traditional laptop. With full integration to Outlook and Exchange, attendees and service staff are kept in the loop. Diary entries can be quickly viewed, amended and created with Workspace Mobile’s familiar touch screen.

Whether the user is on a train, in a coffee shop, or anywhere else on the move, communication with staff is just a tap of the screen away.

Workspace Mobile is half the price of comparable solutions which don’t offer full integration with Outlook and Exchange. Currently the solution is available only on the iPad and iPhone but will soon be launched for Android and Blackberry.

For more information or to arrange a demonstration please contact us on