Archive for the ‘Conference Management Software’ Category

Make those meetings more meaningful

Tuesday, March 26th, 2013

Meetings are a big part of business life these days. Some are very useful. Others can be a waste of time and energy. Behind every meeting, there is a kind of psychology. Get it right, and your meetings will be more meaningful. Here’s a ten-point check list to help you do just that.

1. Ask yourself if the meeting is really necessary. Could the same result be achieved with memos and emails?

2. Check with attendees to find a mutually agreeable meeting time that doesn’t affect the workflow of someone’s whole day.

3. Don’t be ruled by specific time slots. If the meeting needs to be long, let it run. If not, cut it short.

4. Discuss the agenda at the start to assign what is most important. Use the agenda to attain defined goals and don’t deviate from it.

5. Get involved. Don’t look or act bored. If you disagree with something, say so. Don’t sit there bottling it up until the meeting has ended.

6. Appoint a good chairperson who will invite discussion in a logical way, without repetition or deviation from the subject in hand, and who knows when it’s time to move to next business.

7. Think about whether the meeting should be conducted sitting down or standing up. Sit-down meetings might last longer than stand-up meetings, but be no more productive.

8. If you want to add a little humour into the proceedings, do it subtly. Don’t get yourself a name as someone who fails to take things seriously.

9. If the meeting involves a group of strangers, some or all of whom have not met before, take time before the start to meet and socialise a little.

10. Ask for feedback and act on it for the next meeting.

To address these issues and more, NFS Technology Group has introduced a new series of three White Papers under the general heading of The Psychology of Booking and Running Meetings. A supplemental to part 3, Ten Tips for Better Meetings is available now. Download it here



Cloud Computing is Revolutionising Scheduling Software

Thursday, September 9th, 2010

“The SME market is a natural for cloud computing, since these companies typically spend less overall on IT and are also usually short-staffed in IT. Anything that reduces their computing burden while still  offering application functionality will be embraced by this market segment,” says leading Cloud Computing expert Bernard Golden, CEO of HyperStratus, Silicon Valley-based consulting firm that helps its clients define and implement their cloud strategy and systems.

In response to the move towards cloud computing, particularly for smaller commercial and corporate businesses, NFS has developed an SaaS solution for conference and meeting room scheduling.

Although this solution is delivered on a SaaS platform, there is no compromise in the benefits that you receive.

For example Rendezvous SaaS offers:

Very Low Total Cost of Ownership

Rendezvous SaaS can be up and running quickly, and offers a very fast ROI.

High Security Hosting

Paramount to our product offering is security of data and reliability of service, which we ensure for our SaaS clients by using high-security data centres.

A Fully Managed Application Helpdesk

A 24/7 helpdesk for application support is available to all Rendezvous SaaS users as a single point of contact. The system is worry-free, with no additional maintenance charges.


We can offer you the flexibility to migrate to the latest release of the software automatically, with us taking care of all updates and upgrades.

Are you a small to medium-sized venue or conference centre looking for a  cost-effective, reliable, powerful solution to the management of your business?

For more detailed information, take a look at our website.


Charles Blowfield Brings Dynamism and Breadth of Industry Knowledge to the NFS Management Team

Thursday, August 19th, 2010

In order to capitalise on the tremendous growth in our business enjoyed in the venue and conference hotel market, we give a warm welcome to Charles Blowfield, a senior industry figure with over thirty-five years’ experience of the industry; the last six spent running his hospitality business consultancy.

In this new management position, Charles will set out to communicate to hotel and conference venue operators the many benefits of using our integrated meetings and events management technology.

“Rendezvous offers great potential,” says Charles. “The software suite is developed by NFS  for the hotel and venue market, and the hosted solution means that even small venues can benefit from an advanced scheduling solution.”

Luis Desouza, NFS Managing Director, comments: “I’m very happy to now have some great experience on board which we can channel into being more responsive to the needs of the market in our future developments. I value Charles’ input as we continue to develop our technology for meetings, venues and hotels.”

Want to know more?

Charles ( will be delighted to hear from you and happy to answer any queries you may have about our Rendezvous suite – and most importantly – how it could benefit your business.

Click here to read the full release.

* * *

Our technology is being used successfully by a growing number of leading venues and hotels around the world. Not only are we signing new clients and new employees, but we have moved our Head Office to larger, more spacious premises.

You can now find us at:

NFS Hospitality

15 Harforde Court

John Tate Road

Foxholes Business Park


SG13 7NW

T: 01992 514 555

Please update your records accordingly, thanks.


Today is Earth Day – are you Going Green?

Friday, April 23rd, 2010

Since Earth Day and environmental efforts are very much in the forefront this week, NFS would like to remind you that Rendezvous and Rendezvous Workspace are inherently “green” solutions, helping our clients go green in the following ways:

– Reducing the use of paper
– Reducing energy consumption by integrating NFS solutions with your HVAC and lighting systems
– Accommodating a mobile workforce and flexible workspace with hotelling and hot-desking options
– Reducing the amount of commutes and traffic through the support of mobile workforces and flexible workspace
– Optimising the utilisation of the rooms and resources your company already owns
– Saving time and increasing productivity, helping your current staff to “do more with less”

Click here for more details on the above items and learn how Rendezvous and Rendezvous Workspace from NFS are fantastic tools in helping our clients go green!

Visit to find out about environmental activities and events in your area.

NFS Hospitality Corporation believes in Reduce, Reuse, Recycle. We do our best to support these practices every single day.


NFS Attend AAM’s Annual Meeting and MuseumExpo

Thursday, April 15th, 2010

We recently joined the American Association of Museums, which since 1906 has been uniting museums of all types; connecting people with the greatest achievements of the human experience – past, present and future.

The AAM’s Annual Meeting and MuseumExpo takes place 23-26 May in Los Angeles, and Natalie Appleton, our US Head of Operations, will be attending the event for the first time.

Natalie and the NFS team hope that joining the AAM and attending the Annual Meeting will allow them to continue to understand the functionality needed by museum professionals to efficiently manage all aspects of their facility. “This is a great opportunity to share ideas, best practices and discuss ways that our Rendezvous room, resource and event scheduling solution can greatly improve their day-to-day processes,” she comments. “Existing Rendezvous museum clients are able to schedule events, meetings, weddings, and tours. All aspects are able to be managed, including catering, A/V, equipment, and visitors.”

The AAM conference brings together museum professionals from across the US and fifty other countries, offering them 150 thought-provoking sessions, great networking opportunities, and special events. This is the place where museum professionals go to learn, share, connect with colleagues and have fun.

This year’s theme, Museums Without Borders, explores the connections between cultures from around the world and in our own back gardens. AAM is introducing a new Global Issues Track to the meeting, with sessions simultaneously translated in Spanish and Mandarin.

Also for the first time, AAM will unveil a virtual conference to deliver educational content live from the 2010 Annual Meeting in LA. The AAM Annual Meeting Virtual Conference 2010, produced in collaboration with LearningTimes, is a two-day online conference showcasing nine sessions selected by AAM’s Standing Professional Committees that have the broadest appeal and greatest relevance to their constituencies.

What can NFS Hospitality can do for the museum community?

Rendezvous enables museums, and also galleries, who host meetings and events, to manage all the essential elements of their business in one single, integrated solution. Rendezvous is already being used by The British Library, as well as other well known UK locations such as Tate Liverpool & Tate Modern, the National Museum of Scotland, the National Museum of Wales, and Taubman Museum of Art, in the US.

Should you wish to connect with Natalie at the show and discuss how NFS Hospitality could help your corporate events business, please contact


Is Your Venue Using The Best Tools To Guarantee Success?

Thursday, April 8th, 2010

We recently published an article that focuses on how commercial meeting and events are increasingly taking place in unique venues, such as museums, galleries and libraries.

We look at the reasons why this trend is happening, including a substantial rise in demand on the part of the meeting planner or event organiser who is becoming more adventurous and looking for something unique; and the fact that the venues themselves want to widen their revenue-generation activities.

The hosting of commercial events is a relatively new concept for many unique venues, and means that their technology requirements have changed. As they now start to compete in the broader market, these venues need dedicated systems that can efficiently manage their expanding operations.

To help unique venues stage corporate meetings and events, NFS offer an integrated solution for venue and events management. Rendezvous enables unique venues, such as libraries, museums and galleries, to manage all the essential elements of events management, in one single solution.

To read the full article, please click here.


How is the Venue Business Likely to Develop in the Next Few Years?

Wednesday, March 24th, 2010

event softwareClearly important changes in the venue business today include the increasing role of CRM and developments in the Virtual Meetings space. But how is all of this going to impact running a successful venue?

In a free White Paper targeted at venue operators, Luis De Souza, CEO of NFS Hospitality, looks at some of the key business drivers in the industry today, including:

The Role of Better Sales Management and Delivery Technology – How the recent downturn has accelerated some important trends in a changing business landscape, with threefold implications for venues.

Managing a Venue as an Integrated Business – Looking at how the lack of an integrated solution will significantly impact the ability of the venue to both deliver operationally and maximise new business opportunities.

Developing a Viable Online Strategy – As most bookings will be done online in the future, it’s worth getting it right now – not then.

Differentiate Your Venue – Develop your strategy to respond to the types of meetings and events you can deliver best.

Look at Your Green Credentials –Green criteria are becoming increasingly important in meeting planners’ selection process. It may be simple things that can make the difference – such as less waste of paper, energy and food.

And The Killer Question: Are you Selling your Venue? – For example, do you have an experienced sales manager? What is your marketing strategy and spending plan in promoting the venue to your target audience? Are you doing enough to target the end customer and develop solid relationships with your existing clients?

Are you prepared for changes in the venue industry? Why not read our new white paper, available for download here.

For more information about NFS’ Rendezvous Scheduling Solutions for Venue Management, email us at