Introducing Workspace
Designed for the corporate sector, Rendezvous Workspace is a browser-based facility scheduling software solution built using the latest Microsoft .Net technology. It can be deployed with equal effectiveness in single sites and in organisations spanning multiple locations and time zones.
Our easy-to-use, fully integrated scheduling software enables the booking of Meeting Rooms, Hoteling & Hot Desking, Car Parks, Catering, Video Conference & Telepresence and AV – from potentially anywhere in the world.
Key Benefits
The benefits of using Rendezvous Workspace scheduling software are numerous, including:
- Streamlining the scheduling process for rooms and resources
- Increasing utilisation of facilities
- Providing employees with better meeting management software
- Reducing energy consumption and contributing to the company’s green agenda
Outlook-Based Scheduling
Rendezvous Workspace offers full Outlook Exchange integration, so users can view the free/busy schedules of attendees, select from available rooms based on security rights, and book resources such as AV equipment and catering services on a 24/7 basis, via the New Appointment/New Meeting Request button right on the standard Outlook invitation window.
Hoteling And Hot Desk Management
The work environment is changing and as hot-desking – or hoteling – becomes more popular, organisations now seek to allocate workspace on an as-needed basis, in order to accommodate more people in less space. Having a more mobile or flexible workforce can help reduce overheads and property, but does require effective management scheduling software able to book all available workspace, whether it’s a meeting room, a hot desk, office or boardroom.
Video Conferencing And Telepresence
As flexible working gains momentum, so does the use of technology for remote business meetings based around hoteling / hot desks and video conferencing. Rendezvous Workspace is designed to enable easier adoption of standard video conference and telepresence technology and includes an Outlook-based desktop, room booking and resource management, diary management and full integration to leading telepresence technologies.
Visitor Management
Our Visitor Management solution helps a company’s security by keeping track of all visitors. The add-on module stores key details for future reference and marketing use, including company details, travel arrangements and personal preferences. It also offers up-to-the-minute management reporting, an easy search facility and integrated badge printing.
Exchange Integration
The Active Directory (AD) Integration helps an organisation manage access and security profiles for the Rendezvous Workspace system, which it does by allowing the IT infrastructure team to manage Rendezvous profiles using AD group mapping. This enables a ‘Single Sign On process’ (also called Pass Through Authentication), eliminating the need to remember additional usernames and passwords. Additionally, Rendezvous is aware of new staff members and leavers at all times.
Automated Notification
The Rendezvous Automated Alerts module provides a simple and effective, paper-free way to to update all relevant people immediately as each meeting-change request comes in, using automated emails sent to service providers, notice boards and mobile devices prior to the meeting. Automated Alerts allows for up-to-the-minute communication between the meeting host, the service provider and the visitor, giving the entire meetings team greater flexibility to deal with last-minute requests.
Self Service Interface
Many businesses have embraced the concept of allowing staff to book rooms and resources. The Rendezvous suite of scheduling software has a powerful web-based interface for self-service bookings which is able to integrate with corporate intranets. Employees can use the scheduling system to book meeting rooms, hot desks, catering and other resources such as AV, concierge services and taxis.
Shrinking The Carbon Footprint
Rendezvous Workspace can assist a company with its green initiatives by facilitating a paperless office, enabling more streamlined operations, integrating to energy systems, optimising resources and enabling multi-property meetings using video conferencing and telepresence technology – which encourages flexible working and reduces travel.
The Complete Workspace Scheduling Solution
Rendezvous Workspace enables staff to schedule resources and plan meetings/events in total confidence that all services, from internal and external providers, are delivered in an accurate and timely manner. Rendezvous Workspace deals with the booking and notification process, while the NFS team ensure the software is well supported, on a 24/7 basis.
Management Reporting
Rendezvous’ Management Reporting is designed to allow high-level management the ability to make long-term decisions as opposed to just day-to-day ones, through being able to spot trends, or peaks and troughs, in their business. Managers are able to track their business by monitoring resource usage by room, number of bookings or time utilised, cost, user and provider.
To arrange a demonstration of any of the modules within Rendezvous Workspace, please click here and complete our online form.
Technology
NFS was one of the first organisations to launch browser-based scheduling software, with Rendezvous, in 2003. Rendezvous Workspace is our next-generation technology platform, designed for flexible working patterns, the management of multiple resources utilising a single solution and, most importantly, the flexibility to offer an organisation total control of the workflow and management of different resource types.
Our technology platform is built on a multi-layered architecture. At the workflow level, some very significant functionality has been developed to help organisations maximise the utilisation of resources and give staff the tools to work efficiently.
The key technology components are:
- Supports multiple databases (MS SQL, Oracle)
- Built using Microsoft.Net 3.5 technology
- Supports multiple browsers (IIS, Safari, Firefox)
- Open database architecture
- Supports multiple reporting and business intelligence platforms
- Highly scaleable enterprise-level architecture
To view the specifications of hardware requirements to implement Rendezvous Workspace, please click here.
Who Uses Rendezvous Workspace?
Our product can be applied across a wide range of industries. To see how successfully Rendezvous Workspace is currently being used, please click here.
