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| Our client base is international and the case studies below illustrate the depth of experience we have in providing clients with a total hospitality solution. |
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| Contact NFS Hospitality to
learn more about our solutions. |
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UK: 0800 731 8451
Ireland: 01 6127090
USA: (917) 210 8205
SA: 011 394 9554/6/7 |
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Hospitality Software Systems for Meeting Rooms, Resources, Hot Desks and Catering |
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Time pressure has made space management a key concern at any busy office or law firm. Meeting room space is limited even in the largest firm yet allocation must be rapid. No one, whether staff or visitor, wants to wait around for a room to be available, which is why any thriving business should incorporate hospitality software systems into any existing management plan.
For corporate groups or law firms with a number of offices, the innovative meetings management software from NFS provides full multi-site capability. Availability of meeting rooms can easily be viewed across all sites.
Once a meeting finishes, the room often has to turn over fast, of course completely equipped with everything needed by the new group, from A/V equipment to coffee service. The same is true of “hot desking”. That desk is not so “hot” if anyone has to wait.
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In addition, reception staff need to have up-to-date information on special needs, manage access to building facilities and deal efficiently with meeting and greeting visitors and staff.
Security is another consideration. To keep track of visitors, badges should be ready on arrival and the in and out times of all visitors accurately recorded.
The Solution
Our Rendezvous suite of software addresses all of these concerns. Being browser-based makes it simple and cost-effective to deploy. Full Outlook and Exchange integration gives staff simple access to room availability on a 24/7 basis. BlackBerry delivery of all notifications ensures services can be provided fast and efficiently.
NFS also provide a fully-managed Rendezvous hosted service for clients seeking either lower IT operating costs or the outsourcing of room and facilities service delivery.
The Benefits
- Maximise meeting room utilisation and reduce facilities operating costs
- Reduce calls and e-mails to check availability and allow staff to access room and resource bookings
- Streamline delivery of services like catering, AV, reception and car parking allocation, using automated notification to service providers and e-mail confirmation to hosts and visitors
- Make it easy for staff to book hot desk or hotellling spaces on-line, while retaining good controls of space utilisation and the booking processes
- Optimise the scheduling of multi-location meetings to encourage video-conferencing and web meetings, reducing travel costs and your carbon footprint
- Provide staff simple Outlook-based (and Lotus Notes) scheduling of all rooms and resources across multiple locations and time zones, with full calendar management and Active Directory Integration
Rendezvous room and resource scheduling delivers low costs, more efficient services and greater workplace efficiency.
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