Rendezvous is a room booking solution that allows you to book rooms, attach catering, allocate resources and manage visitors. Every corporate facilities manager can benefit from Rendezvous’ powerful scheduling functionality. Outlook, Active Directory and accounting modules facilitate integration with other corporate systems. Multi-property and multi-time zone handling functions enable enterprise-wide deployment on a global basis.

As a web based browser system, Rendezvous room booking system gives you maximum flexibility as it can be viewed from any computer on your network. You will find it economical as no desktop installation is required on individual PCs.

If you are running a facility with a large number of meeting rooms, Rendezvous will help you to schedule meetings and resources. One day’s room bookings can be viewed at a glance. The system also:

• Eliminates double bookings
  
• Allows users to waitlist meetings on busy days
  
• Enables managers to track declined business if they chose
  
• Allows users to access room bookings and all details straight from the daily diary.
  

EUI

The Enterprise User Module (EUI) module is designed as a self-service web/intranet solution for occasional users. Staff across your organisation can book meeting rooms and request food services and resource items without spending time on the phone to meeting room staff. This flexible module allows the conference office staff to control access to rooms by non conference office staff while reducing time spent re-keying basic room bookings.


Visitors

Rendezvous can be used to:

• Schedule visitors
  
• Manage their arrival and departure times
  
• Record personal details and travel arrangements.
  

Reports in the system show when visitors are expected and allow managers to schedule pick up and greeting arrangements for each meeting. The daily calendar shows the delegates due to arrive each day.

Catering

Rendezvous enables users to book catering with their rooms. Custom menus can be attached to each meeting and it’s easy to schedule and track resource items. A count down can be attached to resource items, stopping users from overbooking any items with limited availability.