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Watch out, workplace – Gen Z is here, and you’re going to need better meeting room booking software…

Home Our Blog Workspace Watch out, workplace – Gen Z is here, and you’re going to need better meeting room booking software…
meeting booking software, Watch out, workplace – Gen Z is here, and you’re going to need better meeting room booking software…, NFS Technology

We’ve come to know our Millennial colleagues very well recently – they’re the Eighties-born kids who really live life digitally.

Millennials want absolutely everything in their lives – including the place they do their work – to be connected. But having an ‘always-on’ attitude has been shown to bring pressures in its wake, creating stress and even anxiety if not managed properly.

It’s definitely a concern that the same things will affect Generation Z, the new kids making their arrival on the block, even more.

These talented young people, who were born between the mid-90s and early 2000s, actually comprise nearly 30 per cent of the planet’s population.

Like the Millennials, they expect a great work/life balance, but they can happy be persuaded to stay in your company long term if you can make your workplace somewhere they actually want to be.

Forbes reports: “Having grown up in a tumultuous time for economics and politics (they were only four when 9/11 occurred, and grew up during the Great Recessions) Gen Z-ers are incredibly focused on finding stable jobs.”

Our workplaces have already developed to meet the new requirements of organisations and their workers – see how the transformation is happening.

So you are an employer keen to retain talent, you must seek to find the right recipe now before Z-ers move in to revolutionise your workplace.

It’s certainly going to take more than offering a good salary.

So it’s time right now for your workplace to get the new room scheduler to make your workplace work.

Here are the 5 great reasons why meeting room booking software makes all the difference to this tech-dependent generation.

  • It supports the agile working, which dramatically underpins their work/life balance
  • Z-ers (and the rest of your staff) can use an app to find and book the workspace they need to do their job properly
  • It means they enjoy perfect meetings – every time
  • Your staff collaborate better, creating innovation, fun and team spirit
  • Boring manual admin becomes a thing of the past.


  1. Agile working

Flexible working is now becoming a default, rather than an option. It’s brilliant for staff wellbeing, creating a sense of control over their workload.

But when workers do visit the office, if they can’t quickly find the right space to do their work they get stressed.

As a result, their productivity and job satisfaction crash. Goodbye Gen Z talent…The answer is meeting room booking software so they book their desk or meeting space before they even head in.

  1. Finding and booking workspace

Generations of workers who are hooked to their smartphones love meeting room booking software because it offers an unprecedented ability to findworkspace and conference rooms on the go, and book them via an app linked Outlook.

Meeting room booking software also integrates with space occupancy sensors, so the availability of desks and huddle spaces is displayed in real-time.

Staff can book space in one click, and add video conferencing, AV and catering in the same transaction. It even works across time zones and different countries.

Here’s how it works with Rendezvous meeting room booking software:

  1. Open your calendar
  2. Click and choose ‘new appointment’ at a time suitable to the host
  3. Select ‘room booking solution’
  4. Select ‘multi-room booking’
  5. Add unlimited locations, choosing them from the drop down menu
  6. Click on ‘Find’
  7. Click on ‘free/busy’
  8. See if attendee and room availability at each location match
  9. Choose rooms you want and click ‘book’
  10. Done – it takes only a few minutes.


  1. Perfect meetings

When a meeting fails to work well, it’s highly counterproductive – in the US, for instance, there are 220 million meetings every month, each costing over $300 in salaries.

meeting room

So what goes wrong? Common issues include no-shows because details of a meeting change and no-one is told.

Meeting room booking software removes this problem by automatically informing everyone involved about the changes – even the catering team.

  1. Collaboration

There will probably never be a more effective contributor to collaboration than a good meeting.

By making it simple to organise a meeting – even across multiple locations and time zones – room scheduling technology removes the obstacles that make people reluctant to use valuable collaborative tools such as video conferencing.

  1. Manual administration

Forget tedious tasks – room scheduling technology does all the boring stuff.

Staff can get on with their real job instead, while the technology does repetitive work. No matter what generation they belong to, they’ll love that.

And what about the stresses of being ‘always-on’?

The best way to deal with the problem is by using your meeting room booking software to streamline your business while keeping rules in place – for instance, you can limit how often they check their work app.

And let’s not forget about the other hardworking generations doing their bit for your organisation.

Encourage them to make the most the technology that benefits your business and themselves by selecting workplace management software that’s easy to use, intuitive and which integrates with AV, VC and sensors to connect your workplace completely.

After all, it’s there to make their jobs easier, not more complicated.

Get meeting room booking software right and happy workers of all generations can pull together effortlessly.

They’ll enjoy an improved work-life balance in a working environment where it’s easy for them to work, and that means they’ll feel less inclined to look for another job.

In return, you get a quick ROI on your workspace management technology thanks to enhanced productivity, staff engagement, lower employee churn and reduced training costs.

That’s a triple win that’s already putting down solid foundations for the talented Generation Z to build on – and every business can benefit.

Ready for a better room scheduler? Start today and DOWNLOAD the brochure

  • Download Brochure

      Take this opportunity to download your copy of the Rendezvous Workspace brochure

      Discover more about how it will streamline your room and resource booking operation.

      • Effectively manages multi-location, multi time zone meetings including video

      • Integrates fully with Outlook so is easy to use and incorporate into your existing workflow

      • Eliminates manual processes such as sending meeting requests

      • Enables flexible working as works on all mobile platforms

      • Manages finite resources such as hot desks and A/V

      And a whole lot more! Discover for yourself and download a copy today.

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    Luis De Souza
    Luis De Souza Chief Executive Officer Posted on: July 25, 2019
    United Kingdom USA South Africa Ireland Asia
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