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Introducing Workspace Mobile, for meeting bookings on the move

NFS Hospitality provide their Rendezvous Workspace scheduling software to clients in the corporate and legal industries around the world. The fully web-based room and resource scheduling solution already offers a host of features, including hot desk management, visitor management & badge processing, and live dashboards.

Now NFS has made a ground-breaking development with Workspace Mobile. All of the well-known and loved functionality of Rendezvous Workspace has been combined with the added convenience of mobility and ease of a familiar mobile interface. Whilst the initial launch is primarily for the iPad, it won’t be long before Workspace Mobile is available to other mobile platforms, such as iPhone, BlackBerry and Android.

Previous achievements with integration to MS Outlook calendars, facility management software, video conferencing solutions and energy management systems make Rendezvous Workplace a serious competitor. This innovative new technology is being heralded as a leader in the ‘Smart Client’ technology arena, offering three principal benefits:

  • A seamless business process for attendee notifications direct to calendars, eg Outlook
  • The ability for staff to locate and book hot desks as well as handle booking-related matters whilst on the move
  • An intuitive and restricted ‘box on the wall’, or self-service kiosk version, for last-minute meeting needs

NFS developed this exciting new application following an increasing demand by clients in the corporate and legal sectors for a more convenient way to book rooms and resources.

Employees don’t always have the time to go back to their desks,” explains David Mapps, NFS Sales Manager for Rendezvous Workspace. “They don’t always know where they’re going to be, or how long for. This new technology not only saves time, but also makes employees’ lives easier.

David continues, “This is not only a powerful and convenient tool for the mobile employee, but as iPads can be mounted in a secure manner, they offer exciting possibilities for a modern look and feel when booking outside the meeting room itself. Most importantly, staff members are able to make quick decisions on a room booking or a room move with the full confidence that all relevant colleagues will be notified and all services will be automatically arranged/re-arranged as a background task.

These are just some of the features of the NFS room and resource booker. The Mobile Service Provider has not been forgotten, with a complete service tracker coming soon. Providing instant, automatic alerts for cancelled, new and amended meetings, as well as a method to deliver items to a room, desk or other resource with a recorded delivery time and quantity, Workspace Mobile will be the AV and catering teams’ essential workmate.

David adds: “The design of our Workspace technology lends itself well to the flexible approach of room and resource booking, which is increasingly popular in the modern and mobile working population we see today.

Workspace Mobile provides a mobile booking solution for meeting rooms, complete with full MS Outlook and Exchange integration, at a very attractive and affordable price. In fact, the Workspace Mobile solution is half the cost of proprietary solutions which don’t integrate with MS Outlook. Utilising the Rendezvous SaaS

(Software as a Service) model eliminates the need for large investments in IT hardware and staff time, helping to jump an often very difficult and high hurdle.

Interested in seeing the technology close up? NFS will be launching Workspace Mobile at the IFMA Facility Fusion show in Boston, MA, 23-25 March, 2011. Visitors to Booth 525 will be able to view this new technology as well as the entireRendezvous suite

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