Meeting Room Booking Software
What Is Rendezvous Workspace Meeting Room Booking Software?
Rendezvous Workspace is a meeting room booking software solution which has been specifically developed to enable organisations to efficiently manage all aspects of the meeting process.
The solution also manages hot desks, car parking, catering and audio visual provision as well as providing an exemplary visitor experience with full integration to leading wayfinding and digital signage solutions such as AMX, Crestron and Reserva to name a few.
Rendezvous Workspace scheduling software will deliver:
The Benefits of Meeting Room Booking Software:
- Rendezvous greatly simplifies the process of searching for, choosing and booking resources such as meeting rooms and hot desks. Search results show live availability only so double bookings will become a thing of the past!
- Rendezvous enables users to quickly schedule vended services such as catering, audio visual, IT and video conferencing as part of the meeting room and desk booking process
- Scheduling video conference meetings which span multiple locations, offices and time zones is an easy process using the time zone aware calendar view
- Security and reception staff have visibility of all office visitors and meeting attendees ahead of them arriving at reception. The visitor experience, as well as security, is greatly enhanced
- Seamless integration with leading digital signage and wayfinding solutions ensures that attendees can easily see room availability, book catering as well as rooms on the fly
- Our sensor technology solution gives accurate real time data so you can make informed decisions on future real estate acquisition and gather insights into the best configuration of existing space
- Our QuickBook solution is an easy to use mobile platform written in HTML that works across a multitude of devices including iPad and Android as well as a traditional desktop to deliver room and desk booking on the move
- With full integration with Outlook, the solution is easy to use with virtually no learning curve. Agendas, meeting changes and catering requests can be sent instantly
Meeting Room Booking
Rendezvous Workspace simplifies the process of searching, selecting and securing meeting rooms.
Searches can be by room type, capacity and layout and since results show live availability only, double bookings are eliminated.
Given the move towards agile working, the solution has been designed to select and book available hot desks with ease.
Using our intuitive mobile interface, staff can easily book their workspace from anywhere in the world using any mobile device. Alternatively, using our room panel and self-service kiosks they can quickly find and book an available space when they are in the office.
Scheduling Using Outlook
Rendezvous Workspace integrates seamlessly with Outlook to deliver a simple booking experience in a familiar environment. This greatly extends Outlook’s capabilities, allowing for effective outlook resource scheduling.
The Outlook Add-in is easy to deploy and requires no training to use.
Catering & AV Services
Rendezvous Workspace allows the scheduling of vended services including catering, AV, IT and video conferencing as part of the meeting room booking process.
All resources can be property specific and inventory of limited items managed. Additional information such as notes and costs can be captured for each booking.
With Rendezvous it is easy to keep up to date on your visitors so that you will always be able to offer the best service. Dietary requirements, car parking and hotel arrangements are also managed by the solution.
Furthermore, any last-minute meeting changes can be quickly communicated to them so they are always kept in the loop.
The Rendezvous Visitor Management Module provides security and reception staff with visibility of all visitors and meeting attendees before they arrive at reception for improved security and visitor experience.
The resource booking system information can be accessed only by authorised users, with all visitors categorised as internal, external or suppliers.
Meeting Room Screens & Digital Signage
With Rendezvous Workspace you have a choice of meeting room screens and digital signage solutions from industry leading solutions like AMX by Harman to cost effective offerings such as the iPad, Windows or Android tablets.
This choice provides the greatest flexibility for clients to select a solution which meets all of their design, functionality and budgetary requirements.
Accurate sensor technology works seamlessly with Rendezvous to give you a clear view of how your office space is being used – at all times.
Managing flexible space requires a new approach to room and desk availability information, for staff to easily find the right space.
Workforce mobility is a feature of business life today. The Rendezvous QuickBook platform, built using the latest HTML5 technology, is designed to deliver on the resource booking requirements of staff on the move.
The ability to find and book space from any mobile device, provides outstanding flexibility for the business user.
The need to understand how workspace is used and where greater efficiency can be realised has never been greater.
Rendezvous Workspace incorporates Microsoft Reporting Services and as such delivers the most comprehensive set of reports available. Since the reports are as powerful as they are easy to generate, the task of analysing meeting room utilisation, resource usage and other key metrics is made simple.