Hot Desk Booking Software

Many organisations have developed agile working and technology policies that encourage their staff to work where they can be most effective and to promote work/ life balance.

As an enabler of this, NFS have developed an end to end hot desk booking system for the desk booking from checking availability to booking a desk and check in/out. Desk booking can now be accessed from our QuickBook mobile solution for true flexibility.  In addition, we also provide sensor technology that integrates with the desk booking software and measures desk usage – it’s a total solution.

We have implemented our desk booking system for many clients, including a large NHS trust. Find out more about the benefits of desk booking solutions in our white paper: The Hidden Costs of Wasted Space.

  • Download Brochure
    X

    Take this opportunity to download your copy of the Rendezvous Workspace brochure

    Discover more about how it will streamline your room and resource booking operation.

    • Effectively manages multi-location, multi time zone meetings including video
    • Integrates fully with Outlook so is easy to use and incorporate into your existing workflow
    • Eliminates manual processes such as sending meeting requests
    • Enables flexible working as works on all mobile platforms
    • Manages finite resources such as hot desks and A/V

    And a whole lot more! Discover for yourself and download a copy today.

    By submitting this form you agree to NFS using the details you have provided to contact you in line with our Privacy Policy

  • White Paper
  • Request Demo
    X

    Complete the form today to secure your opportunity to arrange a short demonstration of the benefits of our meeting room booking software.

    On the demonstration you will discover:

    • The simple process of booking a meeting room or hot desk with add ons without leaving Outlook
    • How the solution takes care of the complexity of booking multi-site, multi time zone meetings and books videoconferencing if required in one simple process
    • The ease of which it manages meeting changes, agendas, notifications and last minute catering requests
    • The power of how our reporting suite can pinpoint how space is being under-utilised and drive reductions in real estate costs.

    Please complete the form today and if there is a particular aspect of the solution you wish to see then please make a note in the comments section.

    By submitting this form you agree to NFS using the details you have provided to contact you in line with our Privacy Policy

  • Contact Us
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Rendezvous hot desk booking software delivers:

Time savings

Time savings

No wasted time searching for a place to work – use the hot desk booking app before you arrive

Better collaboration

Better collaboration

The desk booking system means teams can choose the best location to work together

Flexibility

Flexibility

The hot desk booking software automatically frees up unused desk space according to your own business rules

Better decision making

Better decision making

Sensor technology integrates with desk booking solutions so FMs can make informed space decisions

The benefits of Rendezvous hot desk booking software

  • Seamless integration with Outlook saves times as you can book a hot desk straight from Outlook without having to interrupt your workflow while automatically updating your calendar.
  • Mobile desk booking through our QuickBook solution ensures that you are more productive as no time is wasted scrambling for a workspace – book ahead of time with the hot desk booking app
  • Works across many platforms – the solution supports whichever device you choose to use whether an iOS or Android device or a Windows PC
  • Lower operating costs by enabling you to measure and thus optimise your desk utilisation. Our desk booking systems also reduce” no shows” which are a significant real estate cost
  • Integration with industry-leading utilisation sensors to enable effective space management
  • Ease of use – as well as mobile devices, the solution supports self-service kiosks and room panels, such as Qubi, to enable fast booking of desk on the fly.

  • Download Brochure
    X

    Take this opportunity to download your copy of the Rendezvous Workspace brochure

    Discover more about how it will streamline your room and resource booking operation.

    • Effectively manages multi-location, multi time zone meetings including video
    • Integrates fully with Outlook so is easy to use and incorporate into your existing workflow
    • Eliminates manual processes such as sending meeting requests
    • Enables flexible working as works on all mobile platforms
    • Manages finite resources such as hot desks and A/V

    And a whole lot more! Discover for yourself and download a copy today.

    By submitting this form you agree to NFS using the details you have provided to contact you in line with our Privacy Policy

  • White Paper
  • Request Demo
    X

    Complete the form today to secure your opportunity to arrange a short demonstration of the benefits of our meeting room booking software.

    On the demonstration you will discover:

    • The simple process of booking a meeting room or hot desk with add ons without leaving Outlook
    • How the solution takes care of the complexity of booking multi-site, multi time zone meetings and books videoconferencing if required in one simple process
    • The ease of which it manages meeting changes, agendas, notifications and last minute catering requests
    • The power of how our reporting suite can pinpoint how space is being under-utilised and drive reductions in real estate costs.

    Please complete the form today and if there is a particular aspect of the solution you wish to see then please make a note in the comments section.

    By submitting this form you agree to NFS using the details you have provided to contact you in line with our Privacy Policy

  • Contact Us

“People on reception didn’t engage with the previous system as much as we wanted, so we’ve taken our time and worked with NFS to make sure this system works. NFS had an incredible capacity to see what we wanted our system to do, and took that on and made it happen.”
Stephen Yates, IT Director, TP Bennett
"The ease of use, audit trail facility, avoidance of repetitive communications and automated emails are going to save us between one and two day’s work a week. This is a cost saving of up to £15,000 per year, so payback is fast!"
Liljana Howe, Business Analyst, Water Babies
"We were looking for a system that would simply book our meeting rooms and manage sandwich orders and directors’ lunches but on seeing a demo of Rendezvous, we realised that it could handle much more than that. It could also handle visitor management, which is a very big issue for us. We have so many visitors but now it’s easy."
Jacqui Wade, Facilities Coordinator, Fujitsu
“Once Rendezvous was installed, it was surprisingly easy to use – especially for a mature non-techie like me. We’ve cut phone calls by a third, which means much more time for quality service for staff and visiting clients.”
Caroline Kennedy, Reception Manager, Gowling WLG

FAQ

Yes, by using a workspace management system such as Rendezvous – you can locate and book the desk or meeting room you require via an app on your phone, checking in with a QR code.

Workspace scheduling technology is best for agile workers – you can locate and book the desk or meeting room you require via an app on your phone, checking in with a QR code.

With workspace scheduling technology such as Rendezvous by NFS they can locate and book the desk or meeting room they require via an app on their phone, checking in with a QR code once they arrive in the office.

Agile workers can use workspace scheduling technology such as Rendezvous by NFS to locate and book the desk they need via an app on their phone. Unclaimed desks are automatically released back into availability.

Workspace booking technology such as Rendezvous Workspace by NFS provides booking capabilities via an app, and provides useful reports into actual workspace and desk utilisation.

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