Meeting Room Booking Software
Integrated Visitor Management
The Rendezvous visitor management software module is the secure way to track and manage your visitors and delegates – and to make sure they have a great visitor experience.
The integrated visitor management module provides security and reception staff with information about all visitors and meeting attendees before they arrive at reception, so they can be greeted personally and directed to the right place. The information can only by accessed by authorised users, with all visitors categorised as internal, external or suppliers.
Rendezvous’ Integrated Visitor Management Module Delivers:
Full visibility on visitor whereabouts
Search for visitors by visitor, host name and date
Print visitor badges easily
Store visitor details for targeted email campaigns
Send invitations and automatically notify meeting changes
Create a great experience that encourages repeat business
Benefits of using Rendezvous’ integrated visitor management module
- Make the most of the opportunity to create the right impression with all visitors
- Ability to report on and analyse visitor numbers, improve building management and health and safety compliance
- Capture valuable data on all visitors for improved relationship management and on-going communications.
“Once Rendezvous was installed, it was surprisingly easy to use – especially for a mature non-techie like me. We’ve cut phone calls by a third, which means much more time for quality service for staff and visiting clients.”
Caroline Kennedy, Reception Manager, Wragge Lawrence Graham
"We are delighted to be working with NFS to roll out their Rendezvous solution for meeting room and space management. We have worked closely with NFS to tailor the Rendezvous solution to the needs of Centrica and have been delighted with the flexibility and responsiveness of NFS. We are looking to realise the benefits of integration between Rendezvous and our Cisco based VC system to drive both cost savings and improved collaboration for our staff."
Kiffey Dalvi, Senior Project Manager, Centrica
“People on reception didn’t engage with the previous system as much as we wanted, so we’ve taken our time and worked with NFS to make sure this system works. NFS had an incredible capacity to see what we wanted our system to do, and took that on and made it happen.”
Stephen Yates, IT Director, TP Bennett
“This is a very user-friendly solution which saves our admin teams many hours a day. This because it is able to efficiently manage bookings as well as all the confirmations and notifications needed to ensure meeting hosts and service providers are kept fully engaged in the process.”
Jill Thompson, Facilities Manager, BIG Lottery Fund
“We chose Rendezvous SaaS because of its flexibility, simplicity and its friendly interface. The solution provides a transparent diary system so all users have access to the latest availability. The Events Team at The Siemens Crystal now have more time to focus on customer service as some of the internal users can book their own meetings and equipment.“
Josh Palmer, Operations Manager, The Crystal