What Is Rendezvous Workspace Scheduling Software?

Rendezvous Workspace scheduling software is a browser-based room, hot desk and resource scheduling solution designed to help organisations with the efficient management of meeting rooms, hot desks, car parking and vended services such as catering, AV, IT and video conferencing.

Rendezvous Workspace delivers a feature-rich and simple-to-use experience, providing the reliability that organisations expect. With Rendezvous meeting room booking software, clients are able to integrate with leading room panel and signage solutions such as AMX by Harman, Evoko and Crestron as well as systems that manage security, access control, financials and video conferencing.

  • Watch Video

  • Download Brochure
    X

    Take this opportunity to download your copy of the Rendezvous Workspace brochure

    Discover more about how it will streamline your room and resource booking operation.

    • Effectively manages multi-location, multi time zone meetings including video
    • Integrates fully with Outlook so is easy to use and incorporate into your existing workflow
    • Eliminates manual processes such as sending meeting requests
    • Enables flexible working as works on all mobile platforms
    • Manages finite resources such as hot desks and A/V

    And a whole lot more! Discover for yourself and download a copy today.

  • Request Demo
    X

    Complete the form today to secure your opportunity to arrange a short demonstration of the benefits of our meeting room booking software.

    On the demonstration you will discover:

    • The simple process of booking a meeting room or hot desk with add ons without leaving Outlook
    • How the solution takes care of the complexity of booking multi-site, multi time zone meetings and books videoconferencing if required in one simple process
    • The ease of which it manages meeting changes, agendas, notifications and last minute catering requests
    • The power of how our reporting suite can pinpoint how space is being under-utilised and drive reductions in real estate costs.

    Please complete the form today and if there is a particular aspect of the solution you wish to see then please make a note in the comments section.

  • Contact Us

Rendezvous Workspace scheduling software will deliver:

Better room and desk utilisation

Seamless integration with Outlook and Exchange

Streamlined and efficient booking of rooms, desks and other spaces

Integrated meeting room and VC scheduling

A great visitor experience

Meeting Room Booking

Rendezvous Workspace simplifies the process of searching, selecting and securing meeting rooms.

Searches can be by room type, capacity and layout and since results show live availability only, double bookings are eliminated.

Desk Booking

Given the move towards agile working, the solution has been designed to select and book available hot desks with ease.

Using our intuitive mobile interface, staff can easily book their workspace from anywhere in the world using any mobile device. Alternatively, using our room panel and self-service kiosks they can quickly find and book an available space when they are in the office.

Scheduling Using Outlook

Rendezvous Workspace integrates seamlessly with Outlook to deliver a simple booking experience in a familiar environment. This greatly extends Outlook’s capabilities, allowing for effective outlook resource scheduling.

The Outlook Add-in is easy to deploy and requires no training to use.

Catering & AV Services

Rendezvous Workspace allows the scheduling of vended services including catering, AV, IT and video conferencing as part of the meeting room booking process.

All resources can be property specific and inventory of limited items managed. Additional information such as notes and costs can be captured for each booking.

Video Conferencing

The Rendezvous Visitor Management Module provides security and reception staff with visibility of all visitors and meeting attendees before they arrive at reception for improved security and visitor experience.

The resource booking system information can be accessed only by authorised users, with all visitors categorised as internal, external or suppliers.

Visitor Management

The Rendezvous Visitor Management Module provides security and reception staff with visibility of all visitors and meeting attendees before they arrive at reception for improved security and visitor experience.

The resource booking system information can be accessed only by authorised users, with all visitors categorised as internal, external or suppliers.

Meeting Room Screens & Digital Signage

With Rendezvous Workspace you have a choice of meeting room screens and digital signage solutions from industry leading solutions like AMX by Harman to cost effective offerings such as the iPad, Windows or Android tablets.

This choice provides the greatest flexibility for clients to select a solution which meets all of their design, functionality and budgetary requirements.

SENSOR TECHNOLOGY

Accurate sensor technology works seamlessly with Rendezvous to give you a clear view of how your office space is being used – at all times.

Managing flexible space requires a new approach to room and desk availability information, for staff to easily find the right space.

Rendezvous Mobile

Workforce mobility is a feature of business life today. The Rendezvous QuickBook platform, built using the latest HTML5 technology, is designed to deliver on the resource booking requirements of staff on the move.

The ability to find and book space from any mobile device, provides outstanding flexibility for the business user.

Management Reporting

The need to understand how workspace is used and where greater efficiency can be realised has never been greater.

Rendezvous Workspace incorporates Microsoft Reporting Services and as such delivers the most comprehensive set of reports available. Since the reports are as powerful as they are easy to generate, the task of analysing meeting room utilisation, resource usage and other key metrics is made simple.

  • Watch Video

  • Download Brochure
    X

    Take this opportunity to download your copy of the Rendezvous Workspace brochure

    Discover more about how it will streamline your room and resource booking operation.

    • Effectively manages multi-location, multi time zone meetings including video
    • Integrates fully with Outlook so is easy to use and incorporate into your existing workflow
    • Eliminates manual processes such as sending meeting requests
    • Enables flexible working as works on all mobile platforms
    • Manages finite resources such as hot desks and A/V

    And a whole lot more! Discover for yourself and download a copy today.

  • Request Demo
    X

    Complete the form today to secure your opportunity to arrange a short demonstration of the benefits of our meeting room booking software.

    On the demonstration you will discover:

    • The simple process of booking a meeting room or hot desk with add ons without leaving Outlook
    • How the solution takes care of the complexity of booking multi-site, multi time zone meetings and books videoconferencing if required in one simple process
    • The ease of which it manages meeting changes, agendas, notifications and last minute catering requests
    • The power of how our reporting suite can pinpoint how space is being under-utilised and drive reductions in real estate costs.

    Please complete the form today and if there is a particular aspect of the solution you wish to see then please make a note in the comments section.

  • Contact Us

“Once Rendezvous was installed, it was surprisingly easy to use – especially for a mature non-techie like me. We’ve cut phone calls by a third, which means much more time for quality service for staff and visiting clients.”
Caroline Kennedy, Reception Manager, Wragge Lawrence Graham
"We are delighted to be working with NFS to roll out their Rendezvous solution for meeting room and space management. We have worked closely with NFS to tailor the Rendezvous solution to the needs of Centrica and have been delighted with the flexibility and responsiveness of NFS. We are looking to realise the benefits of integration between Rendezvous and our Cisco based VC system to drive both cost savings and improved collaboration for our staff."
Kiffey Dalvi, Senior Project Manager, Centrica
“By having the software deployed on iPads, we could quickly move to a room-based booking module. Staff can book and check for rooms available now and in the future without having to go back and forth. Everything is accessible on the iPad, with a very simple user interface.“
Motaz Hassan, Applications Support Specialist, Hafez Avocats
“This is a very user-friendly solution which saves our admin teams many hours a day. This because it is able to efficiently manage bookings as well as all the confirmations and notifications needed to ensure meeting hosts and service providers are kept fully engaged in the process.”
Jill Thompson, Facilities Manager, BIG Lottery Fund
“We chose Rendezvous SaaS because of its flexibility, simplicity and its friendly interface. The solution provides a transparent diary system so all users have access to the latest availability. The Events Team at The Siemens Crystal now have more time to focus on customer service as some of the internal users can book their own meetings and equipment.“
Josh Palmer, Operations Manager, The Crystal

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