How can businesses overcome spiralling office costs? A London conference learned the secrets of success.
Industry expert Luis De Souza of international software business NFS Technology told delegates at the Future of the Workplace conference – organised by ComXo – that the average cost of a meeting is $1000, based on salaries alone.
“The problem is, an estimated 25% of that time is wasted on people being late, finding their meeting room still occupied or having to set the room up,
“In these challenging times, no business can afford to sustain that kind of waste and frustration.”
Luis described the smart workplace as a strategic development that can encourage productivity, encourage staff retention and promote sustainability.
“Technology is both a driver and an enabler – the digital workplace revolution is gathering pace,” he said.
“We’re seeing a big shift from fixed to flexible co-working spaces where workers can move around and collaborate more freely.
“This is particularly attractive to the millennial generation of workers, who bring their own abilities and requirements to an already-evolving workplace where several generations are working together.”
In this shifting space, Luis told delegates that workspace scheduling technology is key to creating an efficient workplace that encourages an attractive environment promoting productivity and the retention of talented staff.
NFS Technology is a worldwide provider of the cutting-edge workspace scheduling technology Rendezvous, with offices in the UK, US, South Africa and Australia and more than 1,600 customers.
“A truly connected workplace is an enormous asset to any organisation,” Luis said.
“It should include a scheduling platform where staff can locate and book the space they need to work well. It should be easy to use for any device — mobile is key today.
“Modern occupancy sensor technology can detect what space is being used, so staff can easily find the right space to match their activity. Apps can help people choose preferences such as a cool or quiet space.
“Combined with digital signage and in-room technology that ensures meetings can get started on time, it can save a huge amount of costly wasted time – and keep busy people happy.”
At the conference, at Citypoint, London, Luis joined other leading industry speakers including chair Janet Day, former Director of Technology at BLP LLP, Andrew Try of ComXo, Roger Marvell of Ashton Bentley and Clive Swains of Piñata.
He said: “Our audience was highly engaged, and we had a lively question and answer session afterwards.
“The cost of workspace continues to rise enormously, and organisations who use their space wisely are at a tremendous competitive advantage.”