Rendezvous Workspace meeting room booking software delivers:

What our clients say

“Once Rendezvous was installed, it was surprisingly easy to use – especially for a mature non-techie like me. We’ve cut phone calls by a third, which means much more time for quality service for staff and visiting clients.”

Caroline Kennedy, Reception Manager, Gowling WLG

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"We were looking for a system that would simply book our meeting rooms and manage sandwich orders and directors’ lunches but on seeing a demo of Rendezvous, we realised that it could handle much more than that. It could also handle visitor management, which is a very big issue for us. We have so many visitors but now it’s easy."

Jacqui Wade, Facilities Coordinator, Fujitsu

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"The ease of use, audit trail facility, avoidance of repetitive communications and automated emails are going to save us between one and two day’s work a week. This is a cost saving of up to £15,000 per year, so payback is fast!"

Liljana Howe, Business Analyst, Water Babies

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“People on reception didn’t engage with the previous system as much as we wanted, so we’ve taken our time and worked with NFS to make sure this system works. NFS had an incredible capacity to see what we wanted our system to do, and took that on and made it happen.”

Stephen Yates, IT Director, TP Bennett

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Meeting Room Booking Software Features

  • Meeting Room Booking
  • Desk Booking
  • Scheduling Using Outlook
  • Catering & AV Services
  • Video Conferencing
  • Visitor Management
  • Digital Signage
  • Sensor Technology
  • Rendezvous Mobile
  • Management Reporting

Meeting Room Booking

Our Rendezvous Workspace meeting room booking system simplifies the process of searching, selecting and securing meeting rooms.

With this advanced meeting room software, you can search by room type, capacity and layout – and because results only show live availability, double bookings are eliminated.

“This new technology has increased our productivity at DLA Piper. Rendezvous by NFS is simple to use, and once it was set up it was easy to book meetings.”

Kevin Wertlieb
Senior Unified Communications Engineer, DLA Piper.

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Desk Booking

Given the move towards agile working, the solution has been designed to select and book available hot desks with ease.

Using our intuitive mobile interface, staff can easily book their workspace from anywhere in the world using any mobile device. Alternatively, using our room panel and self-service kiosks they can quickly find and book an available space when they are in the office.

The global utility had a big wish list including how they improved space utilisation and the easy allocation of hot desks. Rendezvous greatly improved space utilisation and drove down costs. Find out how they making savings of over $100,000 a year.

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Scheduling Using Outlook

Rendezvous Workspace integrates seamlessly with Outlook to deliver a simple booking experience in a familiar environment. This greatly extends Outlook’s capabilities, allowing for effective outlook resource scheduling.

The Outlook Add-in is easy to deploy and requires no training to use.

Rendezvous gives this global Utility easy visibility of available meeting rooms and other resources across nearly 40 locations so staff can easily view and book meeting space on a self-service basis through Outlook.

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Catering & AV Services

Rendezvous Workspace allows the scheduling of vended services including catering, AV, IT and video conferencing as part of the meeting room booking process.

All resources can be property specific and inventory of limited items managed. Additional information such as notes and costs can be captured for each booking.

“We have a lot of resources that our people take out, such as laptops, projectors and iPads. Lots of systems can book them out – but we needed a system that logged them back in, too.”

Stephen Yates,
IT Director, TP Bennett.

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Video Conferencing

The Rendezvous Visitor Management Module provides security and reception staff with visibility of all visitors and meeting attendees before they arrive at reception for improved security and visitor experience.

The resource booking system information can be accessed only by authorised users, with all visitors categorised as internal, external or suppliers.

Rendezvous’ integration with Cisco TMS Video Conferencing means meeting changes are immediately reflected in the VC solution, saving time and ensuring meetings are well executed.

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Visitor Management

The Rendezvous Visitor Management Module provides security and reception staff with visibility of all visitors and meeting attendees before they arrive at reception for improved security and visitor experience.

The resource booking system information can be accessed only by authorised users, with all visitors categorised as internal, external or suppliers.

“We have so many visitors but now it’s easy. All visitors are notified to Reception so there’s no time lost when they arrive. All their comings and goings are tracked, no matter how many meetings they attend. We know where everyone is.”

Jacqui Wade,
Facilities Coordinator, Fujitsu.

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& Digital Signage

With Rendezvous Workspace you have a choice of meeting room screens and digital signage solutions from industry leading solutions like AMX by Harman to cost effective offerings such as the iPad, Windows or Android tablets.

This choice provides the greatest flexibility for clients to select a solution which meets all of their design, functionality and budgetary requirements.

“During the first week in our new office space it was nice to see a scheduled meeting and what room it was in. It’s great for catering people because red light means stop – they know if the light is green they can enter to clean up.”

Joe Anton,
Software and Applications Manager, DLA Piper LLP.

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Sensor Technology

Accurate sensor technology works seamlessly with Rendezvous to give you a clear view of how your office space is being used – at all times.

Managing flexible space requires a new approach to room and desk availability information, for staff to easily find the right space.

”When staff walk into a room sensors turn equipment on and an instruction appears on the main screen alerting attendees how to project a laptop onto the screen wirelessly or physically plugged in. Equipment will automatically shut down when the meeting ends.”

Kevin Wertlieb,
Senior Unified Communications Engineer, DLA Piper.

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Rendezvous Mobile

Workforce mobility is a feature of business life today. The Rendezvous QuickBook platform, built using the latest HTML5 technology, is designed to deliver on the resource booking requirements of staff on the move.

The ability to find and book space from any mobile device, provides outstanding flexibility for the business user.

“Staff can book and check for rooms available now and in the future without having to go back and forth. Everything is accessible on the iPad, with a very simple user interface.”

Motaz Hassan,
Applications Support Specialist, Hafez Avocats.

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Management Reporting

The need to understand how workspace is used and where greater efficiency can be realised has never been greater.

Rendezvous Workspace incorporates Microsoft Reporting Services and as such delivers the most comprehensive set of reports available. Since the reports are as powerful as they are easy to generate, the task of analysing meeting room utilisation, resource usage and other key metrics is made simple.

”We can look at last month’s business and future bookings. We can get any information we need.”

Jacqui Wade,
Facilities Coordinator, Fujitsu

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  • Watch Video

  • Download Brochure

    Take this opportunity to download your copy of the Rendezvous Workspace brochure

    Discover more about how it will streamline your room and resource booking operation.

    • Effectively manages multi-location, multi time zone meetings including video
    • Integrates fully with Outlook so is easy to use and incorporate into your existing workflow
    • Eliminates manual processes such as sending meeting requests
    • Enables flexible working as works on all mobile platforms
    • Manages finite resources such as hot desks and A/V

    And a whole lot more! Discover for yourself and download a copy today.

    By submitting this form you agree to NFS using the details you have provided to contact you in line with our Privacy Policy

  • Request Demo

    Complete the form today to secure your opportunity to arrange a short demonstration of the benefits of our meeting room booking software.

    On the demonstration you will discover:

    • The simple process of booking a meeting room or hot desk with add ons without leaving Outlook
    • How the solution takes care of the complexity of booking multi-site, multi time zone meetings and books videoconferencing if required in one simple process
    • The ease of which it manages meeting changes, agendas, notifications and last minute catering requests
    • The power of how our reporting suite can pinpoint how space is being under-utilised and drive reductions in real estate costs.

    Please complete the form today and if there is a particular aspect of the solution you wish to see then please make a note in the comments section.

    By submitting this form you agree to NFS using the details you have provided to contact you in line with our Privacy Policy

  • Contact Us


Meeting room booking software makes it easy for you to organise meetings,rooms and resources and book a room anywhere, even in different time zones or multiple locations.

Meeting room booking software streamlines the process of organising meetings, booking rooms even in multiple locations and communicating the detailsand any changes automatically to everyone involved.

Your room booking software should tackle these issues:
• No shows and double-booked meetings
• Tedious organisational admin
• Wasted catering
• Under-used spaces resulting in wasted space
• Poor insight into how the office is being used
• Difficulty sourcing vital equipment such as VC

The key features of a meeting room booking software are:
• Book rooms instantly via an app even in different time zones
• Simplified booking process with automatic notifications
• Book catering, parking and other services in the same transaction
• Integration with wayfinding, digital signage, Outlook and Office 365 integration. Space utilisation reports for better decision-making

Your meeting room booking software means:
• Appropriate workspace can be found and booked quickly via an app
• The notifications engine delivers automatically informs everyone of details and changes * Catering, equipment and parking can be booked at the same time
• Set up and clean downtimes can be automatically applied

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