Assurance that people can only book desks that are a safe distant apart. Where there are shared workstations and pods automatically stagger what is available.
Meeting Room Booking Software | Enhanced Visitor Experience
Meeting room booking software enables optimal space utilisation & a collaborative work environment.
How Rendezvous protects your returning workforce from Covid 19
Decrease the maximum capacity of rooms/spaces, based on supporting safe distancing. Even support new layouts and updates in room images.
Automatically build in setup and breakdown time to support sanitation services to a room or workstation booking. Communicate those requirements and empower staff with a mobile friendly checklist of services required.
At a glance be able to see how many people are within the rooms, space, workstations and overall site with real-time feedback related to occupancy.
Rendezvous Workspace meeting room booking system delivers:
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What our clients say
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Meeting Room Booking Software Features
- Meeting Room Booking
- Desk Booking
- Scheduling Using Outlook
- Catering & AV Services
- Video Conferencing
- Visitor Management
- Wayfinding & Digital Signage
- Sensor Technology
- Rendezvous Mobile
- Management Reporting
Meeting Room Booking
Our Rendezvous Workspace meeting room booking system simplifies the process of searching, selecting and securing meeting rooms.
With this advanced cloud-based meeting room system, you can search by room type, capacity and layout – and because results only show live availability, double bookings are eliminated.
Given the move towards agile working, the agile room booking solution has also been designed to select and book available hot desks with ease.
Using our intuitive mobile interface, staff can easily book their workspace from anywhere in the world using any mobile device. Alternatively, using our room panel and self-service kiosks they can quickly find and book an available space when they are in the office.
Scheduling Using Outlook
Rendezvous Workspace room booking management system integrates seamlessly with Outlook to deliver a simple booking experience in a familiar environment. This greatly extends Outlook’s capabilities, allowing for effective outlook resource scheduling.
The Outlook Add-in is easy to deploy and requires no training to use.
Catering & AV Services
Rendezvous Workspace room booking management system allows the scheduling of vended services including catering, AV, IT and video conferencing as part of the meeting room booking process.
All resources can be property specific and inventory of limited items managed. Additional information such as notes and costs can be captured for each booking.
The Rendezvous room booking management system integrates with leading video conferencing platforms such as Cisco, Teams and Zoom. Full start and endpoint management is possible with the room booking management system integration.
Multi-location and multi-time zone meetings are handled with ease. Integration between the room booking management system and Outlook ensures everyone is kept in the loop.
The Rendezvous Visitor Management Module provides security and reception staff with visibility of all visitors and meeting attendees before they arrive at reception for improved security and visitor experience.
The resource booking system information can be accessed only by authorised users, with all visitors categorised as internal, external or suppliers.
Wayfinding & Digital Signage
With Rendezvous Workspace room booking management system you have a choice of meeting room screens and digital signage solutions from industry leading solutions like AMX by Harman to cost effective offerings such as the iPad, Windows or Android tablets.
This choice provides the greatest flexibility for clients to select a digital meeting room booking system which meets all of their design, functionality and budgetary requirements.
Accurate sensor technology works seamlessly with Rendezvous room and resource booking software to give you a clear view of how your office space is being used – at all times.
Managing flexible space requires a new approach to room and desk availability information, for staff to easily find the right space.
Workforce mobility is a feature of business life today. The Rendezvous QuickBook platform, built using the latest HTML5 technology, is designed to deliver on the resource booking requirements of staff on the move.
The ability to find and book space from any mobile device, provides outstanding flexibility for the business user.
The need to understand how workspace is used and where greater efficiency can be realised has never been greater.
Rendezvous Workspace meeting room and desk booking system incorporates Microsoft Reporting Services and as such delivers the most comprehensive set of reports available. Since the reports are as powerful as they are easy to generate, the task of analysing meeting room utilisation, resource usage and other key metrics is made simple.
Meeting room booking software makes it easy for you to organise meetings,rooms and resources and book a room anywhere, even in different time zones or multiple locations.
Meeting room booking software streamlines the process of organising meetings, booking rooms even in multiple locations and communicating the detailsand any changes automatically to everyone involved.
Your room booking software should tackle these issues:
• No shows and double-booked meetings
• Tedious organisational admin
• Wasted catering
• Under-used spaces resulting in wasted space
• Poor insight into how the office is being used
• Difficulty sourcing vital equipment such as VC
The key features of a meeting room booking software are:
• Book rooms instantly via an app even in different time zones
• Simplified booking process with automatic notifications
• Book catering, parking and other services in the same transaction
• Integration with wayfinding, digital signage, Outlook and Office 365 integration. Space utilisation reports for better decision-making
Your meeting room booking software means:
• Appropriate workspace can be found and booked quickly via an app
• The notifications engine delivers automatically informs everyone of details and changes * Catering, equipment and parking can be booked at the same time
• Set up and clean downtimes can be automatically applied