Rendezvous Events Conference Software
Product Overview
Designed with commercial and unique venues in mind, Rendezvous Events is fully integrated event scheduling software for conference management, meeting management, catering and resources.
Do you want to increase client satisfaction, ensure successful, streamlined events and cut costs? You can with Rendezvous Events.
Our advanced booking software offers comprehensive room and resource scheduling capabilities as well as extensive task management, client management & CRM, and billing – meaning venues are able to manage even the most demanding event with seamless efficiency.
By being able to streamline the process of scheduling an event, venues can achieve increased client satisfaction and more successful events – as well as reduce costs.
Key Benefits
Rendezvous Events is a user-friendly Event Management software system that can be implemented and supported in a very cost-effective manner. Designed for conference centres and unique venues, this scheduling software enables management of all aspects of a meeting or event, including:
- Reserving space and resources
- Requesting deposits and managing payments
- Assigning and overseeing tasks
- Tracking booking changes
- Ensuring the proper delivery of catering and AV equipment
The great range of benefits Rendezvous Events has to offer includes:
Sales Management
Rendezvous Events maximises sales and operational effectiveness at all levels by streamlining business processes and capturing client information, spending and booking patterns, and even unique preferences. Multiple diary views provide instant availability of information and colour-coded booking status details, giving sales staff all the information they need to make decisions when negotiating new business. Rendezvous Events is also able to link each event to the client database, allowing sales teams to maximise potential revenue from existing customers and new prospects.
Diary Management
Schedulers are able to easily access highly visual, completely interactive daily, weekly and monthly diaries as well as review requests, make approvals, coordinate changes and cancellations and deal with other critical scheduling details. Our unique diary features make it simple for a venue’s operations and sales teams to make the right decisions on handling enquiries, dealing with bookings on the day, and making the right business decisions on new opportunities for future dates.
Event Booking
Rendezvous is an event and resource scheduling tool that offers maximum flexibility for users to book rooms, attach catering and customised menu requirements, and easily schedule and track resource items such as AV. Rendezvous Events can also help to manage delegates and allows for the creation of customised packages, offering users access to event bookings and all details straight from any of the system’s powerful diaries.
Event Billing
Rendezvous manages invoicing, deposit handling, payments and event billing, and includes a detailed billing function. The scheduling system can assist in managing a range of details related to event billing, such as contracts, Banquet Event Orders (BEOs), requesting and receiving deposits, invoicing and integration with current accounting systems.
Room Layout
Our highly intuitive Room Viewer module gives event or meeting planners the opportunity to maximise use of their space. Once data is entered on a simple form, Room Viewer automatically generates a detailed seating diagram, so that planners have an accurate, professional view of the room to present to clients.
Restaurant Management
The Restaurant Management module allows users to manage their restaurant bookings through Rendezvous and also reserve multi-functional space capable of handling many bookings simultaneously, including table allocation, multiple menus, last-minute number changes and billing.
Accommodation Module
Rendezvous Events addresses venues with or without accommodation, and for those that do offer guestrooms, our Accommodation Module enables effective management of these with full integration to the additional rooms and resources needed when taking residential bookings, such as meeting rooms and dining.Click here to view a case study of how this module is helping one of our clients.
Self Service Interface
With the increasing trend to allow staff web access to the diary and to room requests for internal meetings, a web-based self-service module is available. This module allows staff to easily book rooms, catering and resources, and automatically handles all notifications.
Management Reporting
Rendezvous’ extensive standard report set allowsusers to take full advantage of its powerful data capture functionality.
* The Query Tool module offers a simple procedure for creating customised reports, which can be exported into several formats and also mail-merged
* The Tracker Tool offers an interactive, chronological list of all resource requests and
deliveries by service department
* Automated Alerts and Notifications can be set up to ensure the relevant people receive the critical and current booking details they need – as quickly as possible
To arrange a demonstration of any of the modules within Rendezvous Events, please click here and complete our online form.
Technology/Technical Requirements
NFS was one of the first organisations to launch a browser-based scheduling solution, Rendezvous, in 2003. Rendezvous Events’ technology platform is built on a multi-layered architecture.
The key technology components are:
- Supports multiple databases (MS SQL)
- Built using Microsoft technology
- Open database architecture
- Supports multiple reporting and business intelligence platforms
- Highly scaleable enterprise-level architecture
To view the specifications of hardware requirements to implement Rendezvous Events, please click here.
Who Uses Rendezvous Events?
Our product can be applied across a wide range of industries. To see how successfully Rendezvous Events is currently being used, please
click here.
