Ever tried to use Outlook to schedule a meeting room or data projector? If you’ve got a lot of rooms and a lot of resources, like AV equipment, catering, furniture, etc., then it can be a real drag scrolling down an endless list and figuring out which room and resources to choose, then how to actually reserve them.
Ever tried to configure Outlook to make it able to schedule these things? This is an even bigger drag – just ask your IT staff. And it can get expensive – just ask your CFO
Ever tried to run management and utilization reports from Outlook? Well, you can’t, because Outlook doesn’t offer any scheduling reports.
Ever tried to manage true inventory quantities in Outlook? Alas, it doesn’t do that either.
What about maintaining control and visibility in Outlook for those involved in management scheduling, or room management? No luck there. Outlook has insufficient user rights granularity, and no streamlined workflow or approval process for scheduling rooms and resources.