Planning every minute detail of multiple events can prove to be a seemingly thankless task especially when those minute details can be subject to change at a moment’s notice.
The old ways of manual diaries or ad hoc systems involving spreadsheets and Word don’t really cut it any more for today’s event coordinator who needs to be efficient, detail-specific and provide a great service to their clients.
A highly graphical and flexible diary
At its heart, Rendezvous has a highly graphical, detailed and flexible diary which enables you to view bookings on a daily, monthly or weekly basis. Being able to see the diary on one screen means that double bookings become a thing of the past. By the same token – you can waitlist enquiries, so you never miss an opportunity.
Want to make a change – just drag and drop. It’s that easy.
The waitlist feature means that should you find yourself with a cancellation then you can quickly fill that space.
Get a clear picture of all your events
Automated function sheets
For many years, function sheets have had to be typed out in Word – a process which is not only laborious and time consuming but also prone to human error. Such a solution is inflexible and once a change is made to a booking it is almost back to square one.
With Rendezvous, function sheets are produced automatically based on the details captured in the system saving you time in not having to re-key data. Any changes to the event are automatically updated and sent to the service team.
Beyond function sheets
With Rendezvous you can easily manage your tasks as they appear immediately on your screen when you log in. Power through you to do list with ease and, where chesses, easily allocate tasks to your colleagues – they will see them too.
Any changes to a booking, such as an increase in a catering or a change to an AV order, are sent immediately through to your service colleagues.
Capture all event details
When the event is over you want to be confident that you are presenting an accurate invoice to your client.
As Rendezvous removes the margins for error inherent in using ad hoc processes you can rest assured that every aspect of what was delivered on the day is reflected in the invoice.
Process deposit invoices with ease
Create 100% accurate invoices