Tackling the 5 hidden costs of space

When it comes to the overheads in your business, many are in plain view and easy to see – labour costs, for instance, and materials. But all too many businesses find they are somehow losing money every month, and struggle to see exactly where it’s slipping away.

Poor space utilisation can be a major culprit – and if you doubt that, remember that a desk in the City of London costs up to £18,000 a year.

So What’s the Secret of Tackling This Drain on Your Resources?

You need the tools to help staff book space and facilities easily if they are to work effortlessly and maintain their productivity.

Meeting room booking systems can provide concrete help in tackling 5 hidden costs of space, whatever the size of your business.

1) Booking Out – if your staff can’t find and book space easily, they tend to spend money on outside space. If your own space is lying empty, that’s money down the drain. Meeting room booking software can help them identify available space easily and book it online via Outlook, together with equipment they need.

2) Slow Adoption of New Technology – easy access to advanced technologies such as video conferencing can encourage staff to make full use of it. That means less travel, less time in traffic jams, a greener footprint – and happier staff.

3) No-shows – if staff book meeting rooms or desk space then don’t turn up, that costs. A good scheduling tool solves it by automatically releasing the space if users do not arrive within a time that you set.

4) Lack of Space Utilisation Policies – Organisations often grow their space organically over time, and lack a coherent policy for its use. Meeting room booking systems can help businesses to enforce space utilisation policies, improving space management and reduce costs.

5) Failing to Adapt – today’s flexible working doesn’t work if staff can’t find the right space to be productive. Affordable sensor technology can now show precisely how your space is being used, so staff can make informed choices and facilities managers can plan utilisation.

Can Tackling These Issues Make a Big Difference?

Absolutely. One Global Utility has been able to rethink its room configuration completely, and reported savings of $100,000 dollars in just three months.

It’s a good example of how removing the hidden costs of space utilisation can create a healthier, more productive workplace.

So isn’t it time to tackle the hidden costs lurking in your empty offices and unused hot desks?

Check out How Technology Can Help Tackle the Causes of Wasted Space.

Luis De Souza
Luis De Souza Chief Executive Officer Posted on: May 3, 2016
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