Welcome, Sales Executive

Quick Reference

You want to make sure you take advantage of every opportunity to bring in successful sales for your venue. Here are questions your industry peers are asking:

Rendezvous venue management software puts all sales leads and client communications at your fingertips, so you are always in touch with what’s happening.

Rendezvous venue management software has an advanced Enquiry Handling tool that logs all enquiries, including details of the budget available, the preferred date and the number of people involved. Activities including call back can be automated.

Yes – Rendezvous Events utilises a powerful database to capture all the information you need to schedule, monitor and prioritise your follow-up tasks without effort. The system’s CRM functions handle the whole process from initial enquiry through to the final contract, allowing you to spend more of your valuable time on selling.

You can automate activities with Rendezvous Events ranging from deposit requests to follow up tasks so they never get forgotten.

Absolutely. Rendezvous streamlines your sales operations and brings all of your technologies together so you can clinch more sales and take advantage of every lead. As both on-premise and cloud options are available, as well as low-cost rental options, the system provides rapid ROI.

Because a lot of admin functions are automated by the system – such as scheduling follow-up tasks and eliminating re-keying of information – operations are streamlined and time is saved so you can spend it on customer service instead.

Rendezvous provides comprehensive reports to put all the information at your fingertips such as a pipeline report so you can see the status of new enquiries.

Rendezvous venue management software provides seamless engagement with CRM systems such as Microsoft Dynamics so you have constant access to powerful sales and marketing automation with email and other marketing tools.

Venue Management Software Features

  • Easy to Use Diary
  • Streamline Event Bookings
  • A Powerful Sales Tool
  • Managing Restaurants and Bedrooms
  • Billing and Financials
  • Cloud for Low Total Cost of Ownership
  • Real-time Management Reporting
  • Room Layout and Event Planning
  • Room Panels and Digital Signage
  • Online Bookings

Easy to Use Diary

The diary module in Rendezvous conference and banqueting software means you can view room availability, while maximising use of space and revenue opportunities.

The diary offers full access to all meeting and event bookings and the flexibility to add additional rooms, AV or catering, then complete bookings direct from the diary screen.

“The ease of use of the software, particularly diary management, makes it easy for a new staff member to be trained, and it provides information on availability for new enquiries.”

Brian Capeling
Finance & Administration Officer, Winchester Guildhall

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Streamline Event Bookings

Rendezvous venue management software handles every aspect of event booking, whatever the size of your conference centre, meeting venue or stadium.

It is with you every step of the way from initial contact, to planning, event operations and billing.

“The time we are saving is astonishing – it is probably saving us around 40 to 50% of the time we were spending previously. It’s meant that as a business we have been able to grow without taking on an inappropriate number of
personnel in each location – we can handle things wherever we are.”

Brian Galbraith
Managing Director, Hickory

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A Powerful Sales Tool

Rendezvous includes powerful functionality to help you acquire new business while enabling you to create customer retention campaigns aimed at existing clients.

The solution manages the whole process – everything from initial enquiry to final contract, all at the touch of a button.

“This year, we’re looking at an increase of 40% in our turnover. Rendezvous helps us to be more productive, and also makes sure we know exactly what our customers want so we can respond to them better.”

Brian Galbraith
Managing Director, Hickory

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Managing Restaurants and Bedrooms

Rendezvous can be set up to handle multiple events when function rooms need to be doubled up as dining space.

Rendezvous manages table allocation, menus, beverage requirements, last-minute changes in numbers, deposit handling and billing.

“It is vital to have an effective management platform. The Rendezvous package achieves this with its integration of managing dining, bedrooms & meeting rooms within one product – contact management being at the heart.”

Grant Farrant,
Operations Director, CCT Venues

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Billing and Financials

Deposit, invoice and credit note – the three prime functions of event billing – are easily handled by Rendezvous. Integrated with your accounting system, the solution also manages contracts, function sheets, deposit requests, invoicing and payments. In addition, it integrates with third party solutions such as Agresso and Sage.

“We get much better layout and formatting than before and billing is a lot easier. It’s particularly helpful that the billing system handles add-ons so it’s easy to make any changes.”

Kate Hunter,
Operations Manager, Conference Centre at Church House

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Cloud for Low Total Cost of Ownership

As Rendezvous software is supplied as a “cloud” computing solution, you get all the functionality without installation worries – and the software works on mobile devices such as laptops and Windows tablets when you are on the move.

“It’s really helped us bring the business together – everyone from sales and planning to finance and the kitchen team can log into it. And because it’s cloud-based, they can log in online from wherever they are.”

Brian Galbraith,
Managing Director, Hickory

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Real-time Management Reporting

With more than 200 sales, operations and financial reports, Rendezvous provides management information, in real time, whenever you need it.

The venue management software also provides a dashboard to view all areas of venue operations, including all critical information categories.

“For us, the access to up to date availability via Rendezvous together with bookings, client profile and billing information instantly offers more transparency and supports better business decision making.”

Liz Morgan,
Head of Sales, Life's Kitchen

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Room Layout and Event Planning

With access to market-leading meeting room layout software, SocialTables, designing a floor plan is easy thus streamlining the seating process, saving time and making event planning trouble-free.

Room Panels and Digital Signage

Rendezvous conference room management software integrates with a range of room panels and digital signage solutions, updated in real time ensuring that meeting attendees are always kept informed.

Online Bookings

Rendezvous On-line offers a cost effective enquiry and booking facility to book meetings directly from your venue’s website, making it simple for clients to interact with your meeting venue on a 24/7 basis.

  • Download Brochure
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    Take this opportunity to download your copy of the Rendezvous Events brochure

    Discover more about how it will streamline your room and resource booking operation.

    • How intuitive the graphical diary is for your staff to make event bookings
    • How easy it is to manage complex bookings including A/V, catering and porterage
    • The time-saving benefits of our comprehensive function sheets
    • The CRM benefits of our lead management module for generating more conversions
    • How the solution assists in maximising room usage.

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  • Download Portal Factsheet
  • Request Demo
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    Complete the form today to secure your opportunity to arrange a short demonstration of the benefits of our venue management software.

    On the demonstration you will discover:

    • How intuitive the graphical diary is for your staff to make event bookings
    • How easy it is to manage complex bookings including A/V, catering and porterage
    • The time-saving benefits of our comprehensive function sheets
    • The CRM benefits of our lead management module for generating more conversions
    • How the solution assists in maximising room usage.

    Please complete the form today and if there is a particular aspect of the solution you wish to see then please make a note in the comments section.

    By submitting this form you agree to NFS using the details you have provided to contact you in line with our Privacy Policy

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Useful Downloads

Grab our Rendezvous Events brochure and latest ebook about venue technology today. Download them today!

  • Download Brochure
    X

    Take this opportunity to download your copy of the Rendezvous Events brochure

    Discover more about how it will streamline your room and resource booking operation.

    • How intuitive the graphical diary is for your staff to make event bookings
    • How easy it is to manage complex bookings including A/V, catering and porterage
    • The time-saving benefits of our comprehensive function sheets
    • The CRM benefits of our lead management module for generating more conversions
    • How the solution assists in maximising room usage.

    By submitting this form you agree to NFS using the details you have provided to contact you in line with our Privacy Policy

  • Download Ebook

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