Imagine this busy working day:

You arrive at your flexible workplace, but you can’t find a free desk to work at. Some meeting rooms are empty – but the signage outside says they are booked. You waste 15 valuable minutes looking for a suitable place to work.

Rendezvous room and desk booking software changes all that

Here’s that same day with Rendezvous:

1) You arrive at your flexible workplace, but you’ve booked your desk in advance easily online using Rendezvous’ QuickBook app on your mobile device. You sit down and get to work.

2) You haven’t booked in advance, but Rendezvous real-time display panels and sensors mean you can see instantly which desks and rooms are available. You book with your QuickBook app, and get to work.

3) You want to work closely with a particular colleague, but haven’t arranged anything. Rendezvous’ display shows you where he’s working, and you book a space next to him.

4) You need a meeting room, but there isn’t one available. However, one room is empty – so because no-one has shown up, Rendezvous automatically restores it to availability. You book on your mobile device, and hold your meeting.

Does this meeting situation sound familiar?

You need to organise a videoconference meeting in three locations in different timezones. But organising three rooms in three places takes you a huge amount of time and effort. And then the meeting time needs to change….

Rendezvous room and desk booking changes that, too.

Using your QuickBook app on your mobile device, you easily identify three suitable rooms with videoconferencing facilities, and book them in minutes. Rendezvous takes care of the time zone differences.

Our smart room booking software automatically sends out the meeting details to everyone taking part. When the meeting changes, you can update the details in an instant – and Rendezvous will automatically notify everyone.

How much is your time worth?

Now multiply that by all the time people like you use up right across your organisation, just trying to secure the perfect place to get on with work.

Then add in the cost of the frustration they feel.

Now think how much Rendezvous Workspace can save you – in time, productivity and reduced staff turnover…

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    Take this opportunity to download your copy of the Rendezvous Workspace brochure

    Discover more about how it will streamline your room and resource booking operation.

    • Effectively manages multi-location, multi time zone meetings including video
    • Integrates fully with Outlook so is easy to use and incorporate into your existing workflow
    • Eliminates manual processes such as sending meeting requests
    • Enables flexible working as works on all mobile platforms
    • Manages finite resources such as hot desks and A/V

    And a whole lot more! Discover for yourself and download a copy today.

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  • Request Demo
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    Complete the form today to secure your opportunity to arrange a short demonstration of the benefits of our meeting room booking software.

    On the demonstration you will discover:

    • The simple process of booking a meeting room or hot desk with add ons without leaving Outlook
    • How the solution takes care of the complexity of booking multi-site, multi time zone meetings and books videoconferencing if required in one simple process
    • The ease of which it manages meeting changes, agendas, notifications and last minute catering requests
    • The power of how our reporting suite can pinpoint how space is being under-utilised and drive reductions in real estate costs.

    Please complete the form today and if there is a particular aspect of the solution you wish to see then please make a note in the comments section.

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“People on reception didn’t engage with the previous system as much as we wanted, so we’ve taken our time and worked with NFS to make sure this system works. NFS had an incredible capacity to see what we wanted our system to do, and took that on and made it happen.”
Stephen Yates, IT Director, TP Bennett
"The ease of use, audit trail facility, avoidance of repetitive communications and automated emails are going to save us between one and two day’s work a week. This is a cost saving of up to £15,000 per year, so payback is fast!"
Liljana Howe, Business Analyst, Water Babies
"We were looking for a system that would simply book our meeting rooms and manage sandwich orders and directors’ lunches but on seeing a demo of Rendezvous, we realised that it could handle much more than that. It could also handle visitor management, which is a very big issue for us. We have so many visitors but now it’s easy."
Jacqui Wade, Facilities Coordinator, Fujitsu
“Once Rendezvous was installed, it was surprisingly easy to use – especially for a mature non-techie like me. We’ve cut phone calls by a third, which means much more time for quality service for staff and visiting clients.”
Caroline Kennedy, Reception Manager, Gowling WLG

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